Five simple Motics automations your clinic can switch on today

You can turn on five Motics AI automations today to take a significant chunk out of healthcare administration: ambient scribing, context input for patient journeys, guideline search, automated clinical coding and automated compliance, all running inside one integrated operating system rather than across disconnected tools.

TL;DR

• Ambient scribing: Motics Scribe Agent listens to the consultation and generates structured notes to your template, saving around 2.1 hours of admin per clinician per day.

• Context input: “Context” lets you feed in forms, historic reports and images so your notes reflect the whole patient journey, not just what was said in the room.

• Guideline search: A secure, compliance-first guideline search inside Motics gives clinicians a safe way to sanity check questions at the point of care.

• Clinical codes: Motics can automate ICD-10 and OPCS-4 codes from your notes so billing aligns with the clinical story and is easier to submit correctly first time.

• Automated compliance: Built-in audit tools help you review thousands of notes in minutes, supporting CQC inspections, HIPAA compliance and internal QA.

Key idea: You are not buying five tools. You are lighting up five workflows inside one agentic AI platform that already plays nicely with your EHR and healthcare administration stack.

1. Ambient scribing that actually takes notes off clinicians’ plates

Ambient scribing in Motics removes manual notetaking by listening to the consultation, generating structured notes in your clinic’s template and reaching 96.6% preferred accuracy so clinicians rarely need to edit.

How it helps today

• Listens to the consult, tags speakers and creates clean, structured clinical documentation.

• Uses your own templates so notes are standardised across the clinic.

• Saves clinicians about 2.1 hours per day, which can be redeployed into patients, supervision or service growth.

• Integrates into your wider Motics AI workspace and EHR integration, rather than living as another siloed tool.

“Motics has literally saved me 2 hours a day, and given me dinner time back with my kids. I can’t go back to life before it.”

Key takeaway: Switch Scribe Agent on for a subset of clinicians and you immediately trade typing time for patient time, without compromising note quality.

2. Context input to follow the full patient journey

Context in Motics lets you upload patient forms, historic letters, reports and images into a session so the Scribe Agent generates notes that reflect the entire journey, not just the last 20 minutes of conversation.

How it helps today

• Add PDFs, Word documents, JPG/PNG images or text files to a session from your “Session Files” tab.

• Motics AI uses both the conversation transcript and these documents to create richer, more accurate notes.

• Particularly useful for paediatrics and carers when parents provide history in advance, or when patients arrive with previous private or NHS reports.

• If new information arrives later, you can regenerate notes in seconds so the record stays aligned to the latest story.

Key takeaway: With Context, you can pick up a patient mid-journey, link sessions together and reduce the risk that critical background lives in email attachments instead of the clinical record.

3. Guideline search at the point of care

Motics guideline search gives clinicians a secure, compliant way to query clinical guidance inside the same platform they use for notes, so they can quickly sanity check questions without leaving the consultation workflow.

How it helps today

• Functions as a healthcare-tuned, compliance-first alternative to generic AI search for clinical guidelines.

• Can help clinicians validate thinking against published guidance when they are dealing with borderline cases or less familiar conditions.

• Supports onboarding and supervision by giving newer clinicians a safe way to explore guidance while keeping the senior clinician in control of decisions.

• Keeps everything inside your Motics AI operating system, which is built on GDPR, HIPAA, ISO and Cyber Essentials compliance.

Key takeaway: Guideline search is not there to replace clinical judgment, it is there to sit beside it, making it easier to be current, careful and confident.

4. Automated clinical codes for cleaner, faster billing

Motics clinical coding automations translate the “story” in your notes into ICD-10 and OPCS-4 codes so billing teams spend less time chasing information, and insurers receive claims that line up with the documented encounter.

How it helps today

• Pulls structured details from Motics notes to suggest ICD-10 (the “why”) and OPCS-4 (the “what”) codes.

• Helps reduce the risk of missing secondary codes that can materially affect revenue, such as comorbidities.

• Supports your revenue cycle team by shortening the back-and-forth between clinicians and billing.

• Designed to integrate with your existing billing and EHR systems so clinical documentation, coding and invoicing stay aligned.

Key takeaway: When diagnosis and procedure codes are derived directly from high quality notes, billing becomes more accurate, more repeatable, more scalable.

5. Automated compliance that runs in the background

Motics automates key compliance tasks by combining a compliance-first architecture with features like Notes Audit, so you can review thousands of records in minutes and be audit ready without running a manual spreadsheet project every quarter.

How it helps today

• Notes Audit lets you run bulk audits across your notes in minutes, saving hundreds of hours per year for larger clinics.

• Creates structured audit trails that are easy to evidence for CQC visits, internal QA or insurer reviews.

• Motics AI is built on GDPR, HIPAA, ISO and Cyber Essentials compliance, so data protection is not bolted on later.

• 99.9999% system performance means the tools you rely on for compliance are resilient, available, dependable.

Key takeaway: Compliance stops being a firefight and becomes a continuous, background function of your AI operating system.

One integrated operating system, not five disconnected tools

All five automations sit inside a single Motics AI operating system, so your clinicians experience one workspace, one login, one workflow that wraps around your EHR integration and existing healthcare administration stack.

Why the integration matters

• One data flow: Scribing, Context, guideline search, coding and audits all draw from the same underlying notes, which reduces duplication and inconsistency.

• One governance model: Access controls, HIPAA compliance, GDPR processes and audit trails are handled in one place instead of being reconciled across vendors.

• One implementation effort: You are not onboarding five vendors; you are switching on five workflows inside one platform that already integrates with tools like Cliniko, Nookal, Rehabguru and Meddbase.

Key takeaway: The power is not just in each individual automation, it is in how they compound when they share the same agents, data and governance.

What you can improve in your clinic today

If you want something concrete to improve this week, I would start here:

1. Pick one pathway and one team. For example, MSK new assessments or paediatric follow ups.

2. Turn on Scribe Agent plus Context for that pathway, so those clinicians stop typing and start feeding pre-visit forms and prior reports into Motics.

3. Enable guideline search in the same workspace so clinicians can sanity check harder cases without leaving their flow.

4. Pilot automated clinical coding and Notes Audit with your billing and governance leads so they can see how much manual work can be taken off their teams.

5. Measure the change: hours of admin saved, clinician satisfaction, and how prepared you feel for the next audit.

If you would like to see these five automations working together, rather than as isolated features, book a Motics demo. We can walk through a real pathway from first phone call to billed, audited episode and show you how an agentic AI operating system can help your clinic grow without growing your admin.